Buyers need the finance and operations agent chat to apply the vendor-compliance manual. One buyer pasted the manual into a personal prompt that nobody else receives. What should the architect do?
Select an answer to reveal the explanation.
Short Explanation
A procedure that lives in one person's pocket is not the procedure on the counter. You add the vendor-compliance manual as a knowledge source on the finance and operations agent chat. A personal prompt does not reach the next buyer.
Full Explanation
The finance and operations agent chat is the shared place buyers ask compliance questions, so the vendor-compliance manual is added there as a knowledge source. Every buyer then gets the same manual through the chat, which is the interoperability this scenario needs. Leaving the manual in one buyer's personal prompt keeps it off the agent chat, and telling others to paste a copy multiplies private copies that drift apart. Shrinking the manual to a single menu tooltip throws away the rules that do not fit in a label and leaves the chat with a fragment. Training a custom model on that buyer's prompt history ties the rules to one person's past chats and skips the shared knowledge source the rest of the buyers use. Exam caveat: the manual in the agent chat has to be the revision procurement approved, or the shared answer will be uniformly wrong. Operational check: sign in as a second buyer who has no personal prompt and ask a compliance question that the manual answers, and confirm the agent chat returns that answer. Remove the first buyer's personal prompt in the test so it cannot be the source of the answer.