Community-college enrollment coaches want AI to pre-write PI Planning team-breakout notes so the team can skip talking. What should the SM/TC advise?
Select an answer to reveal the explanation.
Short Explanation
A draft seating chart is fine; locking the gym doors before the team talks is not. AI can help enrollment coaches prep PI Planning, but the breakout is where the team owns capacity, dependencies, and objectives. Skip the talk and you skipped planning.
Full Explanation
Community-college enrollment coaches may use AI as prep support for PI Planning, then must keep the live team breakout dialogue so the team still plans. Draft agendas, clustered risks, and candidate story sketches can shorten setup, but SAFe planning still requires the people doing the work to converse about capacity, dependencies, and Team PI Objectives. A draft seating chart is fine; locking the gym doors before the team talks is not.
Accepting pre-written notes as the team's PI plan and canceling the breakout fails because an artifact cannot replace the team's ownership of the plan. Sending the notes to the RTE so train-level planning can skip team conversation fails because the RTE cannot plan commitments for a team that never spoke. Letting the Product Owner approve the AI notes instead of the team fails because PO rubber-stamping model output still bypasses team dialogue.
Exam caveat: role-specific AI prep is encouraged; replacing breakout conversation is not advanced facilitation. Operational check: use AI only for prep materials, run the enrollment-team breakout live, capture objectives and dependencies the team states, and refuse any proposal to cancel breakouts because notes already exist.