The open-data and civic-engagement ART RTE has published no agenda, timeboxes, or facilitator backups for PI Planning. What preparation is still required?
Select an answer to reveal the explanation.
Short Explanation
A two-day ART event without an agenda is a town-hall that never starts on time. Publish the plan, timeboxes, and who covers if the RTE is pulled away. That is facilitation prep, not red tape.
Full Explanation
The RTE leads PI Planning and is responsible for a clear facilitation plan: published agenda, timeboxes, and backup facilitators. For an open-data and civic-engagement ART with none of those published, facilitation preparation is still required because business context, breakouts, ROAM, and the confidence vote otherwise collapse into an untimed discussion. An untimed open-space day so teams invent the schedule live in the civic lab fails to protect critical checkpoints and wastes Business Owner time. A single slide listing last PI's velocities is status theater, not a facilitation plan for planning the upcoming increment. Commanding Product Owners to facilitate the entire ART without an agenda neither defines ART-level process nor provides backup coverage if the RTE is pulled into a city escalations meeting. Exam caveat: the agenda should be tailored to the ART's hybrid or remote setup, but customization is not an excuse to skip timeboxes or named backups for facilitation continuity. Operational check: publish the Day 1/Day 2 agenda with owners and timeboxes several days ahead, name a backup facilitator, and walk the plan with Scrum Masters before the open-data event. Keeping the civic ART's planning artifacts visible to Business Owners and teams after the event preserves continuity from preparation into execution.