A records prompt says to quote deed book and page exactly from provided OCR text and never guess missing digits. What crafting rule is enforced?
Select an answer to reveal the explanation.
Short Explanation
Deed book and page are not creative writing. Quote the OCR exactly—or say the digits are unclear. You'll wreck title searches if you paraphrase the numbers, grab them from outside registries, or treat it as just table formatting for filing.
Full Explanation
A records prompt that requires quoting deed book and page exactly from provided OCR and never guessing missing digits enforces a no-guess exact-quote rule for civic record fields. Land-record identifiers are precise keys into the vault; invented digits create false chains of title, poison downstream title searches, and can mislead conveyancing. When OCR is unclear, the correct behavior is to quote what is legible or flag uncertainty—not to fill gaps creatively so a form looks complete.
Forbidding editing and requiring paraphrased summaries from provided OCR when civic record fields are unclear fails because paraphrased summaries rewrite identifiers in different words and break the verbatim-quote requirement — deed book and page must be quoted exactly, not summarized. Forbidding guessing and requiring exact quotes from external registries when civic record fields are unclear fails because the permitted source is the provided OCR, not external registries — pulling digits from outside sources breaks grounding and risks citing the wrong record. Forbidding guessing and requiring exact quotes from provided OCR when formatting output tables for filing fails because it misstates the trigger — the rule applies when civic record fields are unclear, not when formatting tables for filing.
Exam caveat: exact-quote rules apply especially to identifiers and operative clauses; ordinary readability cleanup of non-identifier prose may still be appropriate if clearly labeled as a reading aid, never as a substitute for the official image. Operational check: prompt "quote book/page exactly from OCR; if digits unclear, output UNCLEAR and do not guess"; sample-audit against source images; escalate unclear fields to a records examiner before public indexing.
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