A CRM retains every inactive resident record ‘forever just in case,’ with no retention rationale tied to the original purposes. Which principle does that practice primarily undermine?
Select an answer to reveal the explanation.
Short Explanation
‘Just in case forever’ is the digital equivalent of never taking the holiday decorations down. Storage limitation says keep identifiable data only as long as the purpose still needs them. Parking inactive resident files indefinitely without a retention story breaks that rule.
Full Explanation
Article 5(1)(e) establishes storage limitation: personal data must be kept in a form permitting identification of data subjects for no longer than necessary for the purposes of processing. Retaining inactive resident records indefinitely solely ‘just in case’ without necessity linked to defined purposes conflicts with that principle. Appropriate retention schedules and deletion or anonymisation practices give the principle effect.