Building inspections still has saved prompts that reference retired fee schedules. What should admins do?

Building inspections admins should delete the outdated prompts that still reference retired fee schedules so staff are not guided by retired fee-schedule wording. Prompt lifecycle management includes removing prompts that encode obsolete municipal policy, fees, or procedures. Deletion is the clean control when a saved prompt would otherwise steer inspectors or clerks toward wrong public fees.

Retitling the outdated prompts as retired but leaving retired fee-schedule wording in place fails by concept: it keeps retired fee language still published and selectable where inspectors can still pull it for live work. Exporting the outdated prompts for audit but leaving retired fee-schedule wording published fails because it leaves superseded fee schedules published and available, so staff can still select and apply retired pricing. Copying the outdated prompts to a test workspace to check retired fee-schedule wording impacts fails because it leaves the live prompts guiding staff while only testing copies elsewhere, so retired pricing can still be applied.

Exam caveat: AB-900 Domain 3 includes deleting prompts as an explicit management action. When content is obsolete, delete or replace; do not “fix” governance problems by retitling prompts as retired but leaving them in place, exporting them for audit but leaving them published, or copying them to a test workspace. Pair deletion with publishing a corrected prompt when the workload still needs a standard pattern.

Operational check: Inventory building-inspections saved prompts for fee schedule, ordinance, or form-version references; delete or retire those tied to superseded schedules; publish a replacement prompt aligned to the active fee schedule; notify inspectors of the change; and add a periodic review date so retired municipal fee language does not quietly reappear in galleries.